Do you want to reuse copyrighted material in your courses, for example in lectures or on Canvas? Then please bear in mind the copyright rules and potential costs for the VU and the VUmc.
Since the VU/VUmc pays an annual fee to be able to reuse copyright-protected material, we ask that you use the free options whenever possible. Below, you will find an overview of the copyright rules per source type as well as information about all available options (free of charge).
Audio / Video
There in which you can include Audio and Video Material on Canvas to include Articles inInformation inImages in Text from Books in Canvas to copy ArticlesText from Books in which you can copy Images to include ArticlesTexts from Booksin which you can include Images in a Reader without infringing copyright or incurring additional costs. free of charge.
Each year, the VU pays an advance amount for materials used and for which no prior permission has been requested. This amount is based on the size and number of extracts used in the previous year. For this reason, you should, as far as possible, use the free options described above or, failing that, make sure the extract is as short as possible (a short extract costs less than a medium-length extract). As such, the VU will have more money left over to fund other education-related activities. More information about this can be found on Background information about copyright page.
Long extracts (50+ pages100+ images)
For extracts longer than 50 pageswith more than 100 images, you must obtain the explicit prior permission of the copyright holder, for which a fee is often charged.
It is worth noting here that students rarely (thoroughly) read texts of this length in digital format. If you want to use a long extract from a source, the University Library can also find out whether the source is available to purchase (digitally), so that students can have access to it. Please do not hesitate to get in touch with us if you need advice or support regarding long extracts.
If you want to include audio or video material in Canvas that has not been shared with a Creative Commons (CC) license and/or it is not possible to link to the content, you will have to ask permission from the owner. There are currently no agreements in place with Stichting UvO within the Easy Access Agreement regarding the (re)use of audio and video material, so you will need to request permission.
When making copies of online resources, you actually always need to have the owner’s prior permission, unless the online resource has been published under a Creative Commons (CC) license. In that case, you may copy the material, provided that you adhere to the terms of the specific license (at least mention the source).
A really easy way to include online resources in your copies is to add a QR code. Students can then easily scan the QR code with their phone or tablet and find the source. There are several QR code generators available online.
The Easy Access Agreement with Stichting UvO does not contain any agreements about online sources such as websites. This means that you always need permission to republish material from websites.
Of course, you can always refer to this material via a link and you may use the material if it has been shared under a Creative Commons (CC) license.
For lectures, you have a lot of freedom when it comes to reusing materials. You can include an unlimited number of images from show full texts of articles or books in your presentations, as well as play visual and audio material, provided that it meets the following conditions:
PLEASE NOTE These rules only apply to the use of materials for educational purposes. If you then upload your presentation containing video and audio materials to Canvas, the rules for using materials books images on Canvas then apply and these are stricter.
Please also note: If you record your lectures and then disseminate those recordings at a later date, additional rules also apply.
You may display websites for educational purposes (e.g. in lectures) without a problem. This is because you are not republishing the material; you are just showing it to the students. If you want students to be able to find the sources from your presentation, you can include links in your slides (possibly even shortened versions of the links, using TinyURL or Bitly.com). Not all links can be shortened. You will only know which ones can be shortened when you try it.
Please also note: If you record your lectures and then disseminate those recordings at a later date, the rules of the publication location will apply. After all, you are then republishing the material (albeit now in video form). The recorded lecture is now a new publication. All the material that you could originally show in your lecture has now been bundled and is offered for reuse. Material that could be shown without any problems at first, may suddenly be subject to copyright through this form of (re)publication.