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Manage your publications in Pure

This guide will assist you on adding and enriching your publications in Pure

Managing content in Pure - FAQ

How can I claim a publication that doesn't show up in my profile

You can use the claim function in Pure to ask the University Library to link a publication in Pure to your personal profile. 

  • In the list view of publications:

Click the cog-wheel on the right hand side and choose Mine - claim content​.

  • In the publication record itself:

Click Claim this content at the bottom of the screen.

For detailed instructions see: Claim a publication in Pure

How can I delete a publication from my profile?

Once the workflow status of a publication is set to validated you can no longer delete the record yourself. You can however ask Library Pure Support to do this, using the disclaim function in Pure:

  • In the list view of publications:

Click the cog-wheel on the right hand side and choose Not mine - disclaim content.

  • In the publication record itself:

Click Disclaim this content at the bottom of the screen. 

Leave a message for the Library staff with a short explanation of your request.

For a detailed instructions, see: Disclaim a publication in Pure.

How can I remove a duplicate publication entry from my profile?

Unfortunately you cannot do this yourself, but you can ask the Library Pure Support to do this using the disclaim function in Pure:

  • In the list view of publications:

Click the cog-wheel on the right hand side and choose Not mine - disclaim content

  • In the publication record itself:

Click Disclaim this content at the bottom of the screen. 

Leave a message for the Library staff explaining it concerns a duplicate entry.

For detailed instructions, see: Disclaim a publication in Pure

How do I import publications from online sources like Scopus, PubMed or Web of Science?

  1. Click the green Add content button in the top right corner of the screen.
  2. Choose Import from online source under Research output.
  3. Select the source of your choice.​

 For detailed instructions, see: Add publications from online sources

How do I set up an automated search in online sources like Scopus, PubMed or Web of Science?

You can set automated searches for your publications from the last 2 years in several online sources:

 Scopus / PubMed / Web of Science / ORCID / Mendeley / ArXiv

  • Log on to Pure - http://research.vu.nl/admin - using your VUnetID.
  • Choose Edit profile to open the Profile editor window.
  • Navigate to the Automated Search tab in the left hand menu and toggle On to set the search in the source of your choice.

​Searches will be performed every 7 days.

For detailed instructions, see: Automated search for publications in the LibGuide 'Manage your personal profile in Pure'.

Can I add publications from before my appointment at the VU?

You can add publications from previous appointments in the way you add VU-publications - see Adding publications to Pure.

Make sure however to replace your internal VU-affiliation with the appropriate external affiliation as described in non-VU publications.

NOTE: You can ask Library Pure Support to import all of your publications from the Scopus publication database.

How can I import publications from Reference manager, Endnote or BibTex?

In the reference manager software: save your references in RIS or BibTex format.

In Pure:

  1. Click the green Add content button in the top right corner of the screen.
  2. Choose Import from file under Research output.
  3. Select the file type of your choice (RIS or BibTex)

For further instructions, see Add publications from file.

Can I import publications from the Pure system of another university?

If you (still) have access to the Pure system of the other university, you can make an export yourself:

  • Go to Research outputs.
  • Download your publication list as RIS or BibTex.

If you do not have access: contact the Pure administrator of your appointment to make the export for you or ask Library Pure Support at the VU to mediate.

Import the file in Pure-VU as described in Add publications from file

Can I enter a PhD thesis for which I was supervisor?

Yes you can, but unfortunately not without listing yourself as an author.

After entering the dissertation, you should set the visibility status to backend and use the disclaim-option to ask the University Library to remove you as an author.

For detailed instructions, see: Enter a supervised PhD thesis in Pure

Can I add my PhD thesis to Pure?

  • If your PhD ceremony at the VU is forthcoming:

Submit your digital thesis through Hora Finita as decribed here - it will be forwarded to Pure 4 weeks before your PhD ceremony.

  • If you already graduated at the VU:

Your PhD thesis should already be listed in Pure - contact Library Pure Support for assistance.

  • If you graduated at another university:

Enter your PhD thesis manually as PhD Thesis - Research external, graduation external, making sure to replace your VU-affiliation with an external affiliation to the awarding institution as described in non-VU publications.

How should I register a conference contribution in Pure?

The registration of conference contributions in Pure is distributed across different content types and templates.

Use the schema below to find the correct entry:

 

Research Output:

1) conference paper

  • in conference proceedings: Chapter in Book / Report / Conference proceeding > Conference contribution
  • in a regular journal issue: Contribution to Journal > Article
  • not formally published: Contribution to Conference > Paper

2) conference abstract

  • in a journal (special issue): Contribution to Journal > Meeting Abstract
  • otherwise : Contribution to Conference > Abstract

3) poster presentation: Contribution to Conference > Poster

 

Activities:

1) the act of presenting at a conference: Lecture / Presentation

[you can add this next to a related Research Output record and create a link between them in Pure]

2) attending or organising a conference: Participating in or organising an event > Conference

[go to Edit Person to set your role for this activity]

How should I add a contribution to an edited volume in Pure?

Under research output you can add either the authoring of an individual chapter or the editorship of the book as a whole.

  • If you are the author of one of the chapters, choose Chapter in Book / Report / Conference proceeding > Chapter.
  • If you are the editor of the volume itself, choose Book / Report > Book editing.

If both are listed in Pure, you can add a relation between them as described in Create relations to other content.

Why is my publication not shown in the VU Research Portal?

The portal visibility of a publication depends on three status fields:

  • publication status: should at least be Accepted / In press
  • workflow status: should not be Entry in progress
  • visibility status: should be Public

For more detailed information, see Criteria for portal visibility.

What does the workflow status mean?

The workflow status in Pure relates to the validation process by the local Pure administrator of a department or faculty. This validation is required for reporting on research output listed in Pure.

Scroll down to Publication managed by to find out which is the Managing organisational unit responsible for validating your publication. If you have a co-author in a different faculty or department, your publication may have ended up in the workflow of that unit.

When you enter a publication record in Pure, you can choose between workflow steps: Entry in progress and For validation.

For more detailed information, see Guidelines for data entry > Workflow status.

How can I create links between publications and other content items?

Scroll down to Relations in the publication record and select the content type you want to add.

Start typing in the search field to find the item of your choice.

How can I get in touch about a publication?

An easy way to get in touch about a publication is through History and Comments. Here you can post a comment for:

  • a co-author
  • your local Pure administrator
  • Library Pure Support

Use the History section to find out who modified your publication in Pure.