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Pure - Publications

This guide will assist you on adding and enriching your publications in Pure

Add datasets

Summary

  1. Import metadata
    • Select Dataset/Software and, preferably, choose Import metadata from online source
  2. Review metadata
    • Make sure that Type is set to Dataset
    • Make sure that Access options and License are set correctly
  3. Save metadata

For more help, read the full instructions below.

When do you register your dataset in Pure?

Research data that you have created for your research also constitutes research output, just like your research publications. Therefore, you are required to record your research data in Pure.

When you have archived and published your dataset in a repository, for example Yoda VU, you are required to register your dataset in Pure. You can find more information about Data Registration in Pure in the RDM Handbook.

How do you register your dataset in Pure?

You can register your dataset in Pure by importing the metadata from an online source or by manually entering the metadata into a form.

Import metadata from DataCite

The easiest way to register your dataset in Pure is by importing the metadata from DataCite.

DataCite is an international not-for-profit organization which aims to improve data citation and supports the creation and management of DOIs and metadata records.

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Handling of versioning

In DataCite, each version of a dataset receives a new DOI and a new record, which could lead to many duplicate records being imported into Pure and make it difficult to identify and store only the latest version. 

The logic in Pure is to import only the most current version. As a result, when using automated searches or manual searches by title, person, or organization, only the latest version will be shown. 

However, manual searches by DOI will still allow you to import a specific version of a record.

 

Click on the Import-button to start the import procedure.

Click on the Import and review-button to continue the import procedure.

Check the filled in form and modify any metadata that is incomplete or incorrect, for example

  1. Type : It will say Dataset by default.
  2. Access options and License : This information cannot always be correctly copied from the original repository, if that is the case add missing metadata.

Please consult the metadata element list below for a detailed description of the elements

Add dataset manually

If you cannot import the metadata from an online source, you will have to fill in the form manually.

By default, the Pure metadata form consists of approximately 35 fields. All mandatory fields are marked with an asterisk(*) in Pure, for example see Title .

Properties and explanations

M Mandatory
R Recommended for optimal findability
O Optional

Software

No Property Obligation Explanation Remarks
1 Type M To indicate the type of data. Select "Dataset" to indicate that the data is a "Dataset"
2 Title M A name or title by which the Dataset is known.  
3 Description M Describe your Dataset. It is best to keep this description concise. More elaborate documentation should be added in a text file called README in the repository where the Dataset has been archived and published. The text should be substantial and relevant to interpreting purpose of the Dataset.
4a Date of data production O The date of the production of the dataset. Choose between "Specific date", "Period of time" or "Not set". Selected by default is "Not set"
4b Date of data production - Specific date O The specific date of the production of the dataset. When filling in a "Specific date" "Year" is mandatory and "Month" and "Day" are optional.
4c Date of data production - Period of time O The period of time of the production of the dataset. When filling in a "Period of time" "Year" is mandatory and "Month" and "Day" are optional.
4d Date of data production - Not set O The date of the production of the dataset is unknown. When filling in "Not set" the date of production is unknown.
5a IDs O The identifier used by another system to identify the dataset.  
5b IDs - ID type O The type of identifier used by another system to identify the dataset.  
5c IDs - ID M, if 5b The identifier is an unique string used by another system to identify the dataset.  
6 People - Add person M The main persons involved in creating the dataset, in priority order. A person added here is explicitly listed when the dataset is cited. A person added here is equivalent to a manuscript author. Select the person from the available internal or external persons. If the creator is not available, you can create an external person. See properties and explanations External person below.
7a Add internal person - Role M The role of the internal person in the creation of the dataset. The role is by default "Creator".
7b Add internal person - Affiliation on the dataset M The organisational affiliation of the internal person. Internal persons can be affiliated to internal organisational units and/or external organisational units. If the external organisational unit is not available, you can create an external organisational unit. See properties and explanations External organisational unit below.
8 People - add organisational unit M The organisational unit Normally organisations are used to affiliate persons to organisations. In some cases an organisational unit is added independently from a person. You can add internal or external organisational units. If the external organisational unit is not available, you can create an external organisational unit. See External organisational unit below.
9 Managing organisational unit M The managing organisational unit is the department which is responsible for validating the registration, if there is a validation. Often one of the creators will be affiliated to this department.
10 Publisher - Add publisher M The publisher is the repository for the dataset. If the publisher is not available, you can create a publisher.
11a Add publisher - Type of publisher M The type of publisher. The type is by default "Publisher".
11b Add publisher - Name M The name of the repository for the dataset.  
12 DOI (Digital Object Identifier) - Add existing DOI M The DOI for the dataset. Only fill in the identifier, not the full resolvable URL.
13 Physical data - Add details of physical data O To describe the dataset or its parts. Each part can be described separately by adding multiple descriptions of details of physical data.
14a Add details of physical data - Title/description O The name or title by which the dataset or its part is known.  
14b Add details of physical data - Storage location O The location of the dataset or its part.  
14c Add details of physical data - Access description O The method to access and use the dataset or its part.  
14d Add details of physical data - Media O The file type of the dataset or its part.  
14e Add details of physical data - Type O The type of dataset or its part.  
15 Links - Add links O To refer to additional information about the dataset.  
16a Add links - Web address (URL) O To link to the web page.  
16b Add links - Description O A description of the information on the web page.  
17 Date made available M The date that the dataset comes/came available. When filling in a date "Year" is mandatory and "Month" and "Day" are optional.
18 Access options R To indicate how accessible the dataset is. Not set (Default), Unknown: Access rights are unclear, Open: Open Access, Closed: Not accessible, Embargoed: Will become available on specific date in the future.
19 License R The license that applies to the dataset.  
20 Contact person O The person who can be reached for questions or requests regarding the dataset.  
21 Temperal coverage R To indicate a time period if the dataset is related to specific time periods.  
22 Geographical coverage R To indicate the location or area if the dataset is specifically related to a location.  
23 Point - Geospatial point (coordinates in decimal format) O    
24 Polygon - Geospatial polygon (coordinate pairs that describe the corners of a shape in decimal format, separated by commas) O    
25a Keywords - Library keywords O    
25b Keywords - Keywords R    
25c Keywords - Data search categories O    
26a Funding - Funding text on Record O Information about financial support (funding) for the dataset being registered.  
26b Funding details - Add funding details O    
26c Funding details - Add funding organisation O Name of the funding provider. If the external organisational unit is not available, you can create an external organisational unit.
27a Add funding organisation - type O The type of funding organisation The type is by default "Unknown".
27b Add funding organisation - Country/Territory O The Country/Territory the funding organisation comes from.  
27c Add funding organisation - Name M The name of the funding organisation It is recommended to use the preferred spelling from the Research Organization Registry (ROR).
28 Funding details - Acronym O The acronym for the funding provider  
29 Funding details - Funding numbers R The code assigned by the funder to a sponsored award (grant)  
30 Relations to other content R Information about a resource related to the dataset being registered.  
31 Visibility O The visibility of the record. Public: Visible to everyone (Default), Campus: Only visible to people who are accessing the VU Research Portal through a campus internet connection, Backend: Only visible to users of Pure, Confidential: Only visible to researchers involved with the dataset and administrators of Pure.

External person

No Property Obligation Explanation Remarks
1 Add external person - First name R The personal or first name of the external person.  
2 Add external person - Last name M The surname or family name of external person. Include the infix as part of the last name, for example "de Boer".
3 Add external person - Role M The role of the external person in the creation of the dataset. The role is by default "Creator".
4 Add external person - Type M The type of external person. The type is by default "External person".
5 Add external person - Country/Territory O The Country/Territory where the external person comes from.  
6 Add external person - Email O The email address of the external person.  
7 Add external person - Organisational unit O The organisational affiliation of the external person. An external person can only be affiliated to external organisational units. If the external organisational unit is not available, you can create an external organisational unit. See properties and explanations External organisational unit below.

External organisational unit

No Property Obligation Explanation Remarks
1 Add external organisational unit - type O The type of external organisational unit The type is by default "Unknown".
2 Add external organisational unit - Country/Territory O The Country/Territory of external organisational unit  
3 Add external organisational unit - Name M The name of the external organisational unit It is recommended to use the preferred spelling from the Research Organization Registry (ROR).